Licensure

Professional corporation for the practice of medicine

Requirements

Application for Certification and Registration of a Professional Corporation with the NC Medical Board

It is recommended that you familiarize yourself with the NC Laws (Medical Practice Act and Professional Corporation Act) and Rules (Corporations) prior to starting the formation of a professional corporation. For your convenience we also provide a Guide for Professional Corporations and Professional Limited Liabilities Companies and Frequently Asked Questions

Additional information and forms concerning professional corporations are available on the Secretary of State’s website, or you may call (919) 807-2225 | toll-free at (888) 246-7636.

Application Instructions:

  • A list of required documents to gather, complete and mail to NCMB is outlined in our Online Application.
  • Complete the online portion of the application, available at right, pay the $50.00 application fee by VISA, MasterCard or Discover.
  • Mail application packet to NCMB, attention Corporations

Once documents are reviewed at the Board and it has been determined that all statutory requirements are met, (see the Process Tab) the NCMB will return the original Articles to you along with a Board issued Certificate (NCMB PC-02) and Registration Certificate (NCMB PC-03).

Creation Filing with the NC Secretary of State (“SOS”) requires the original Articles with Board’s seal imprint, the Board issued Certificate and the required SOS fee. Filing with the SOS must be completed within four months of the NCMB Certificate issued date.

The NCMB verifies with the NC SOS that your business has submitted a Creation Filing within four months of certification.

Unfiled Certificates expire after four months. If certification expires, reapplication will be required before filing with the SOS.

 

Process

The Medical Board requires that all applicants complete the online application prior to mailing in their documents.

Upon receipt, application packets are reviewed to ensure that statutory requirements are met. The following are examples of what the Board looks for during its application review.

The original Articles of Incorporation (Professional Corporation)

Corporate Name: The name shall not include any adjectives or other words not in accordance with ethical customs of the medical profession.

Corporate Name Ending: Corporations registering with NCMB are to use Professional Corporation, Professional Association, P.C., P.A., PC or PA as their corporate ending.  Do not use the following endings: corporation, company, limited, incorporated, corp., co., ltd. or inc.

Corporate Name: A professional corporation may not use any name other than the corporate name registered with the NCMB and the Secretary of State. NCMB rules prohibit using a “d.b.a.”(doing business as) name. See NC Administrative Code § 21 NCAC 32C .0102.

Incorporators: At least one incorporator must be a NCMB licensee. One of the incorporating shareholders is required to sign the Articles before submitting them to NCMB.

The specific purpose for which the corporation is being formed:

  • Physicians qualify to apply for a Certificate of Registration as a professional corporation with the purpose of practicing medicine;
  • Together a physician and a physician assistant qualify to apply for a Certificate of Registration as a professional corporation with the purpose of practicing medicine;
  • One hundred percent physician assistant owned corporations qualify to apply for a Certificate of Registration as a professional corporation with the purpose of performing medical acts, tasks and functions. See the FAQ section for more information;
  • When the corporation is to be registered with other NC Boards, the purpose is reviewed to ensure respective stockholders are licensed, certified or otherwise approved to provide the services outlined in the purpose. See the FAQ section for allowable combinations

The notarized Certificate of Incorporators, NCMB PC-01

  • Verification of NCMB licensure of shareholders.
  • Verification of Foreign Corporation shareholder’s licensure.  At least one needs to be a NCMB licensee.
  • Verification of licensure of shareholders from other NC Boards See the FAQ section for more information.

Fees

Application
Certificate of Registration for a professional corporation to practice medicine in North Carolina
Non-refundable fee: $50.00
Paid by VISA, Mastercard or Discover during online application process


Registration Renewal
Renewal of Certificate of Registration as a professional corporation
Fee: $25.00.
Late fee: $10.00
Paid by MasterCard or Visa using online Renewal

If your corporation was suspended and you wish to seek reinstatement. Please contact the .(JavaScript must be enabled to view this email address)  or call 919-326-1109 extension 231

Email: .(JavaScript must be enabled to view this email address) 
Phone: 919-326-1109 (ext 231) | 1-800-253-9653 (ext 231)

Mailing address
North Carolina Medical Board
Attn: Corporations          
P.O. Box 20007
Raleigh, NC   27619-0007

Delivery address:
North Carolina Medical Board
Attn: Corporations
1203 Front Street
Raleigh, NC 27609

Questions? .(JavaScript must be enabled to view this email address)

CME

From time to time, professional corporations have changes that must be reported to the NCMB and/or Secretary of State, such as a corporation name change or stock transfer. Instructions for reporting such changes are listed below.

Instructions for filing documents to issue or transfer stock or membership

All issuance or transfer of stock in a professional corporation requires certification of licensure from the NC Medical Board. Prior to the issuance or transfer of stock you must obtain NCMB certification by submitting the following to NCMB.

Online
• Through the NCMB’s Corporation Update portal you will be able to update shareholder information and obtain certification for new qualified shareholders. You will be able to pay for certification by credit card and receive the certification by email. The certification of licensure fee is $15.00 per additional shareholder. Online is only available for certification of NCMB Licensees.

Or By mail send to NCMB
•  A letter, signed by an officer or legal representative of the corporation, stating the name of the corporation and the name of the individual licensed to practice medicine in NC who will be issued or transferred stock.
•  A check payable to the NC Medical Board. The certification of licensure fee is $15.00 per additional shareholder.

Upon execution by this Board certification (PC-05 or PLLC-05) will be issued for each newly added licensee. Certification must be permanently retained by the corporation

Name Change Request
To change the name of your professional corporation you must first submit to NCMB:

•  Submit a cover letter requesting a name change and the original Articles of Amendment
The amendment must be signed by an officer of the corporation who is also a licensee of this Board.
•  After review, the NCMB will return to you a Letter of Non‐Objection authorizing the name change and the original Articles of Amendment with the Board’s dated seal.
•  File the approved Articles of Amendment and Letter of Non‐Objection with the Secretary of State within four months.

Change of Registered Agent

Please notify the Board if you change the Registered Agent of your business entity by either:

•  Submitting the agent change through the NCMB’s Corporation Update portal
•  Sending NCMB a copy of the Articles of Amendment for Agent Change filed with the Secretary of State.

Dissolution of a professional corporation or limited liability company

To remove your business entity from the active roll of professional corporations due to closing, acquisition or etc. you are required to complete and file Articles of Dissolution with the Secretary of State. Send a copy to the NCMB Corporations Coordinator.